Job Overview:
The Project Secretariat is responsible for project coordination by working closely with the Project Team members. The Project Secretariat is responsible for coordinating, organizing, and controlling project activities.
Responsibilities:
- Maintain and organize project documentation, including project plans, schedules, meeting minutes, and status reports.
- Ensure all project documentation is up-to-date, accessible, and accurately reflects project progress and decisions.
- Schedule and organize project meetings, including setting agendas, sending invitations, and arranging logistics.
- Take meeting minutes, track action items, and follow up on tasks to ensure timely completion.
- Facilitate communication among project team members, stakeholders, and external partners.
- Serve as a central point of contact for project-related inquiries, disseminating information, and addressing concerns.
- Assist in identifying, documenting, and monitoring project risks and issues.
- Support the project manager in developing mitigation strategies and action plans to address identified risks and issues.
- Assist in coordinating project resources, including personnel, equipment, and materials.
- Track resource allocations and utilization to ensure optimal resource management throughout the project lifecycle.
- Support the implementation of quality assurance processes and procedures.
- Participate in quality reviews and audits to ensure compliance with project standards and requirements.
- Generate regular progress reports and dashboards to provide stakeholders with visibility into project performance.
- Monitor project milestones, deliverables, and key performance indicators to identify deviations and take corrective actions as needed.
Qualifications:
- BS degree in Computer Science, IT, Business Management, Marketing or equivalent.
- With Project Management experience for at least 1 year.
- Knowledge in Product Development.
- Passionate about creating high-impact user experiences that build customer relationships better.
- Strong analytical aptitude. Has the ability to analyze and propose data-driven solutions.
- Excellent written and verbal communication skills and can negotiate with ease (in English and Filipino).
- Highly organized and pays attention to detail.
- This is a work-from-home position, so having a working computer and a stable internet subscription is a must
- Must be willing to go on face-to-face meetings with clients if needed
Other Qualifications (Nice-to-Have Advantage):
- Experience with developing/supporting an insurance application (e.g. Policy Administration, Claims Administration, Underwriting, etc)
- Commercial Property Insurance or Commercial Casualty Insurance or Commercial Auto Insurance experience
- Experience with AGILE Methodology and SAFe/SCRUM framework
Additional Requirements:
- Must be living within Metro Manila.
- Must be willing to travel and report onsite.
