Hybrid
Full Time
8:30 AM - 5:30 PM
Day Shift

Job Overview:
The Project Secretariat is responsible for project coordination by working closely with the Project Team members. The Project Secretariat is responsible for coordinating, organizing, and controlling project activities.

Responsibilities:

  • Maintain and organize project documentation, including project plans, schedules, meeting minutes, and status reports.
  • Ensure all project documentation is up-to-date, accessible, and accurately reflects project progress and decisions.
  • Schedule and organize project meetings, including setting agendas, sending invitations, and arranging logistics.
  • Take meeting minutes, track action items, and follow up on tasks to ensure timely completion.
  • Facilitate communication among project team members, stakeholders, and external partners.
  • Serve as a central point of contact for project-related inquiries, disseminating information, and addressing concerns.
  • Assist in identifying, documenting, and monitoring project risks and issues.
  • Support the project manager in developing mitigation strategies and action plans to address identified risks and issues.
  • Assist in coordinating project resources, including personnel, equipment, and materials.
  • Track resource allocations and utilization to ensure optimal resource management throughout the project lifecycle.
  • Support the implementation of quality assurance processes and procedures.
  • Participate in quality reviews and audits to ensure compliance with project standards and requirements.
  • Generate regular progress reports and dashboards to provide stakeholders with visibility into project performance.
  • Monitor project milestones, deliverables, and key performance indicators to identify deviations and take corrective actions as needed.

Qualifications:

  • BS degree in Computer Science, IT, Business Management, Marketing or equivalent.
  • With Project Management experience for at least 1 year.
  • Knowledge in Product Development.
  • Passionate about creating high-impact user experiences that build customer relationships better.
  • Strong analytical aptitude. Has the ability to analyze and propose data-driven solutions.
  • Excellent written and verbal communication skills and can negotiate with ease (in English and Filipino).
  • Highly organized and pays attention to detail.
  • This is a work-from-home position, so having a working computer and a stable internet subscription is a must
  • Must be willing to go on face-to-face meetings with clients if needed

Other Qualifications (Nice-to-Have Advantage):

  • Experience with developing/supporting an insurance application (e.g. Policy Administration, Claims Administration, Underwriting, etc)
  • Commercial Property Insurance or Commercial Casualty Insurance or Commercial Auto Insurance experience
  • Experience with AGILE Methodology and SAFe/SCRUM framework

Additional Requirements:

  • Must be living within Metro Manila.
  • Must be willing to travel and report onsite.
Send your cover letter and resume thru email at hr@mybusybee.net using the subject title:
NAME | TITLE OF POSITION